Responsibilities

• You shall liaise on the day-to-day operations with the respective Faculty Administrator/ Course Administrator pertaining to academic matters, administrative policies, and procedures.
• You are to update on a monthly basis on all academic matters relating to programmes, seminars/forum, visitors and international affairs by faculties and institutes.
• You are to manage and share vision based education ideas published by local and international bodies to support UCSI’s strategic planning initiatives.
• You are to update latest development on our international linkages and provide new academic packages benefitting both sides.
• You shall act as the Secretariat for meetings chaired by DVC, Academic & Research.
• Your tasks shall include but not limited to include taking notes and minutes of meetings, preparing agenda & other paperwork as required, ensure follow-up on actions decided at the meeting and provide the DVC, Academic & Research. of the designated meetings and committees with administrative support.
• You shall ensure adequate provisions for meetings, agenda, minutes, invitations and or reminders to participants, refreshment and room bookings.
• You shall provide support to DVC, Academic & Research to carry out tasks as assigned which shall include but not limited to assist in the planning & managing the yearly budget of the office of DVC, Academic & Research.
• You shall assist the DVC, Academic & Research in managing and reporting on the various units under the supervision of the office of the DVC, Academic & Research which shall include IUCC and any other unit assigned by Vice Chancellor to the DVC, Academic & Research.
• You shall assist in preparation, collection and collation of information as requested, using IT packages as appropriate, including database skills, word-processing and spread sheets and to process data of an administrative and financial nature.
• You shall draft and proof read correspondence and assist in the compilation of reports.
• You shall maintain a diary for DVC, Academic & Research i.e. arranging appointments, receiving visitors and making necessary travel arrangements. To ensure that schedules and meeting deadline are met in timely, with appropriate paperwork as required.
• You shall keep a record of all documentation & electronic communication and other related documentation relating to academic affairs and to ensure that they are archived for the regulation period of time.
• You are to collaborate with other department in maintaining quality agenda of the University.
• You shall perform other duties relating to the above as may be assigned by your supervisor from time to time.

Requirements

• Master of Business Administrative or related field.
• Minimum 5 years working experience.
• Pro-active and self-motivated, with the ability to work independently as well as participate within the team.
• Able to work under pressure and meet deadlines, possess a mature attitude and a good team player.