Responsibilities

• Payroll – Check monthly payroll for the whole UCSI Group for final approval
• Bonus/Salary Review Exercise – Prepares and check on the accuracy of spreadsheets.
• Obtain budget from Finance Office and send out individual worksheets to each cost/profit centers. Follow-up with the Heads to finalize.
• Medical Claims – Check and approve all monthly medical claims for the UCSI Group.
• Annual HR Budget – work with VP, GHR to prepare and submit to Finance Office before deadline.
• EA/Slip Jawapan – Check on staff details/YTD salaries/PCB/EPF/SOCSO info and ensuring EA is printed before the statutory deadline. Signatory of Slip Jawapan.
• Payment for casual workers – Check and approval all timesheets of payment for student trainees, research assistants, teaching assistants, temporary workers (students or external), etc.
• Leave administration, attendance, IIS matters (UCSI Group and UCSI University).
• Monthly payroll – full/part time staff, costing, compliance to deadline of submission to statutory bodies, charging back within subsidiaries as according to the function of staff (UCSI Group and UCSI University).
• Compensation – Adjuncts, Casual workers, Student  Trainees, Research Assistants, Consultants, External Examiner, Guest Lectures, etc. (University).
• Statistics – Provides statistics for all purposes as requested by stakeholders. (Usually the University requires statistics for submission to relevant parties).
• MQA visits – Ensure the compilation of relevant documents are provided to QAE/Faculty concerned before the MQA visit.
• Personal Reference Files – ensure that all PRFs of all employees within the group is kept up to date with all relevant documents filed in them accordingly.
• Lead a team in providing advisory and operational delivery in relation to compensation matters.
• Design, review, develop and implement Compensation policies, programs and salary schemes to achieve total rewards competitiveness.
• Lead HR improvement process and automation projects to achieve optimal efficiency.
• Participate in market surveys, benchmarking and analysis of company pay policies.
• To perform all other duties assigned to you by your supervisor from time to time.

Requirements

• Minimum Degree in related field
• Knowledge and experience of relevant software applications i.e. spreadsheets, word processing, and database management.
• Proficient in spelling, punctuation, grammar and other English language skills.
• Proven experience of producing correspondence and documents.